• We have no candidates for:

DIRECTOR OF DEVELOPMENT – works with other members to identify and apply for government, foundation and corporate grants to support the medium and long-term objectives of Alumnae Theatre. In some seasons, she might decide to lead her committee in an individual donations campaign, seek corporate sponsorships or engage a fundraising contractor. An important responsibility is the stewardship of ATC’s donors.

FINANCE DIRECTOR – provides financial oversight for ATC by monitoring and forecasting the theatre’s financial position and reporting it to the Board.  While the Treasurer is on a one-to-two-year study leave, the Financial Manager holds the Treasurer’s vote at board meetings. She monitors actuals against budget and flags material variances to the Board, updates the cash flow forecast, provides a brief financial report at Board meetings, and (after several months) will take on the routing of expense submissions from program leads and departments to the Bookkeeper — a function temporally performed by the President.

VP MEMBERSHIP – is responsible for the development and nurture of the current membership of the Alum and the attraction and onboarding of new members. With the assistance of her Membership Secretary, she also maintains an up-to-date database of members, engages members in the service of the organization and co-ordinates social events designed to introduce members to one another and build a strong sense of community. She assumes the duties of President in her absence.

DIRECTOR OF OUTREACH AND INCLUSIVENESS – is responsible for furthering our company commitment to diversity in its many forms in our membership, community volunteers and audiences. She develops strategies to nurture and sustain these stakeholders. She reaches outside the organization to attract new members and new volunteers while also ensuring these values are reflected in the various departments and activities of Alumnae Theatre.

PRESIDENT – presides over the Board of Directors’ meetings and the AGM, directs the development of policy, is the official representative of Alumnae Theatre Company and provides leadership for all its activities. With the approval of the board, she negotiates, writes, signs and reviews the agreements with the contractors including the technical director, rentals supervisor and administrative coordinator as well as those on behalf of ATC. The President supervises the Rentals Manager and Admin Co-ordinator. She is involved in all legal matters

• The following shared position may be on or off the board:

FRONT OF HOUSE MANAGERS – share the responsibility for overseeing front of house including inputting the season and occasional workshops into our ticketing system Eventotron (you’ll have support), organizing volunteers to staff the box office, ensuring there are envelopes, tally sheets and a proper float at the box office and that the lobby is presentable (we have regular cleaners).

• These positions have candidates you may run against:

SECRETARY – takes minutes for board meetings and the AGM and keeps a database of motions. She assists the President with the scheduling of these meetings and the creation of meeting agendas. She may write official correspondence on behalf of the company.

TREASURER – with the assistance of a part-time financial coordinator, oversees the company’s financial accounts advising in the accurate recording of all receipts, disbursements and other payments. She is a signatory and has the main relationship with the bank. She oversees the deposits and disbursement of funds, safekeeping of securities and investments. She prepares and monitors annual budgets and cash flows, provides financial reports to the board and the AGM, and supervises the financial review or audit with the audit firm.

VP EXECUTIVE PRODUCER – is responsible for overseeing all areas related to the production of the ATC season. She supports the Festivals and Mainstage productions, overseeing the recruitment of producers for these events which is a joint responsibility of all directors, supporting the directors and producers, suggesting some crew members, liaison with Studio Lab. She ensures the productions are on track and without major difficulties. She acts as a resource and overall mentor. The EP recruits members for the Directors’ Search Committee which she chairs.

VP THEATRE MANAGER – is responsible for overseeing of all areas and issues relating to the Alumnae Theatre residency in building at 70 Berkeley St. The Theatre Manager is also the Chair of the Board of Management which is responsible to the City for the management of 70 Berkeley St. The Theatre Manager communicates building issues, policies and updates to ATC members and volunteers as well as making sure that building maintenance and infrastructure issues are recorded and forwarded to the correct person for action.

DIRECTOR OF BUSINESS AFFAIRS – serves as a strategic advisor to the Board on matters affecting the organization’s operations. She may review contracts, policies or production-related documents to identify potential liabilities and recommend protective measures that align with the theatre’s mission. She might advise on governance best practices, regulatory compliance, insurance coverage, intellectual property considerations, or risk mitigation strategies relevant to ATC, its contractors, volunteers, and patrons.

DIRECTOR OF COMMUNICATIONS – coordinates strategies to brand the organization and to promote productions and public events at Alumnae Theatre. During the season, she engages and supervises a marketing director, ticket promotor and social media contractors. She oversees the website and website administrator. She oversees internal communications to members including the website and Alumination. She ensures a volunteer is monitoring incoming emails to contactus@alumnaetheatre.com and another is retrieving messages from our company phone line.

DIRECTOR OF FACILITY PROJECTS – collaborates with the VP Theatre Manager and the Board of Management to oversee building-related projects and the ongoing upkeep of 70 Berkeley Street, including facility improvements, repairs, and capital works, with a focus on preserving the theatre’s heritage structure. Provides input on design and technical matters, and liaises with consultants, contractors, and relevant agencies. Brings forward recommendations to the Board for approval. Supports new and ongoing initiatives related to building operations, maintenance, and user experience.

DIRECTOR OF TRAINING AND DEVELOPMENT – is responsible for the development and implementation of training and development initiatives at ATC. She also acts as liaison between the board and the internal T&D groups such as play goers, actors, directors and new play development.

PROGRAM CHAIR (DIRECTOR) – forms the Play Selection Committee, which is responsible for selecting the Mainstage season. She chairs committee meetings, oversees the evaluation process, and ensures that plays selected reflect the mandate of ATC and achieve a good overall balance. Each November, she organizes a members’ meeting to present the shortlisted plays and proposes the committee’s final selections to the Board. The Chair then secures the rights. She creates a creative brief for the contracted graphic designers to create promotional materials for the season. Throughout the year, the Chair manages unsolicited script submissions and works with the Executive Producer ensuring rights obligations are met.

PAST PRESIDENT – advises the President on matters of precedent and ensures the organization adheres to the By-Laws of the company. She may work on various committees. She forms and chairs the Nominations Committee and presents the Nominations Report to the membership at the Annual General Meeting.